MHeNs Annual Research Day Privacy Policy

What information do we collect from you?
We collect information about you (such as name, email address, employment information, location) when you voluntarily complete the form to register for events so we can process your details in order to register for the MHeNs Annual Research Day.

We collect information about you (such as name, email address, employment information, location) when you submit an abstract/your contribution so we can organise the programme of the Research Day.

Why do we collect this information?
We use the personal information you supply in our registration and submission databases to be able to offer you the following services:

• Registration for the Research Day
• Receiving and processing abstracts
• Research Day planning
• Publication of the programme on the MHeNs website and within MHeNs
• Publication of photos of the Research Day in brochures or flyers, all within MHeNs

Who might we share this information with?
We do not share your personal information with third parties.

During the Research Day we might make photographs. For the keeping, sharing and publication of photos made on the Research Day please see below under ‘Photographing’.

Legal basis for processing
We collect and use your personal information on one or more of the following grounds:

• you have given us your consent; and/or
• processing is necessary for the performance of a contract to which you are a party; and/or
• for the purposes of legitimate interests in our efforts to manage, administer and facilitate services for the MHeNs Research Day; and/or
• for the purposes of legitimate interest in our efforts to bring the work and knowledge of MHeNs to the attention of scientists or the general public
  
  How do we keep your information safe?
  Personal information will be stored on the servers of Maastricht University and all the safety measures Maastricht University takes to keep (personal) data safe are applicable to this information as well.

Cookies
To make this site work properly, we sometimes place small data files called cookies on your device. A cookie is a small text file that a website saves on your computer to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you do not have to keep re-entering them whenever you come back to the site or browse from one page to another.

Cookies in and of themselves do not personally identify users, although they do identify a computer. Most browsers are set initially to accept cookies. You can set your computer to reject cookies. However, if you choose to disable cookies, you will not be able to fully use the online services offered through our website.

Photographing
We might take photographs on-site during the Research Day that might be used on our website, printed material, kept in our records, etc. in order to bring the Research Day and/or the work of MHeNs to the attention of (MHeNs) scientists or the general public.

Your rights
You have the right to access your personal data and to have those data corrected or deleted. In addition, you have the right to restrict or prohibit the processing of your data. If you wish to exercise one of the above rights, please contact us by email m.moers@maastrichtuniversity.nl, by phone +31 43 388 1021, or you can write to:

MHeNs Research Day
Marie-Thérèse Moers
Universiteitssingel 40
6229 ER Maastricht
Netherlands