Visa information for MARE 2025 Conference 

 

When traveling to Amsterdam, the Netherlands, to attend MARE Conference 2025, you may need to apply for a visa. Below, you will find important information on this process and how we can assist you further.

 

Visa Support Letters
As part of the MARE 2025 Conference organizing committee, we can provide a visa support letter. We distinguish between two types of letters:

1. Letter of Invitation – this letter confirms that you will contribute to the conference (e.g., through an abstract or keynote presentation).
2. Confirmation of Registration – this letter confirms that you are attending the conference as a participant.
    

Please note that both letters will only cover the official conference dates as mentioned on the conference website.
 

Eligibility for a Visa Support Letter
To qualify for a visa support letter, you must:

• Have paid the conference registration fee via the official conference website.
• Provide a verifiable institutional email address (e.g., .edu, .org, .ac). Personal email addresses (e.g., Gmail, Yahoo, Hotmail) cannot be accepted.
   

To request a visa support letter, please send an email to conference@uva.nl with the required information as listed below. Do not send a copy of your passport or ID.

 

For a Letter of Invitation (for contributors only):

• First name (as stated in passport)
• Last name (as stated in passport)
• Date of birth
• Title of contribution
• Contribution ID (if applicable)
• Whether the organization committee will cover any costs during your stay (e.g., flight, food, accommodation)

 

For a Confirmation of Registration (for attendees):

• First name (as stated in passport)
• Last name (as stated in passport)
• Date of birth

 

Visa application guidelines

• MARE Conference 2025 cannot guarantee visa approval or processing times. Make sure to submit your visa request on time and with a complete file.
• The responsibility for your visa application lies solely with you. Please check the official Government of the Netherlands website for more information.
• If a visa is not obtained on time, refunds will be subject to our official cancellation policy (see the registration page, final paragraph).