Event Check-in

Welcome your visitors professionally and warmly

It's Showtime! Today is the opening day, and you've left nothing to chance. This is going to be a top-notch event no matter what. And it all starts with the welcome: you know exactly who is coming.

Through Event Check-in, you not only have the participants' information at your fingertips but also know precisely which sessions they will be attending. This gives you an immediate idea of the turnout for the various sessions and provides you with effective marketing data for future events. In a nutshell: everything you need to welcome your guests and build lasting connections.

Talk to an event expert
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A smooth Check-in

The key to a successful event lies in the preparations before the big day. Event Check-in ensures a smooth and hassle-free check-in process, from planning to execution. Design custom nametags or name badges that align with the event's theme, and provide guests with QR codes upon registration. All to ensure a streamlined check-in experience for all attendees.

Easy and efficient

Anticipating a large turnout? Even then, your guests won't have to push or wait at the entrance. Our tablets allow the welcome team to scan the QR code, instantly printing out the badge. No badge is prepared for absent guests, reducing wastage. Participants are checked in promptly. If desired, an engineer from our team will be present throughout the day, ensuring everything runs smoothly. 

Collect valuable data

By now, you've gathered a wealth of valuable information about your guests. This data remains useful post-event. You'll know exactly who attended and who didn't, enabling you to tailor follow-up actions accordingly. You'll also have insights into which sessions participants attended, revealing their interests. Enabling you to refine your strategies and deliver an even better event next time.

A professional first impression on-site

Gepersonaliseerd

Personalized

Personalized and custom made badges

Laatkomers

Late arrivals

Immediate registration and check-in

Veilige tickets

Secure tickets

Secure access using unique QR code

Deelnemerslijsten

Participant list

Real-time insight into participant list

Notificaties

Notifications

Get VIP guest arrival alerts via SMS

Badgeprinting

Badge printing

The badge rolls directly out of the printer

What do our customers say about us

  • "Another positive thing is the scan and badge system provided by aanmelder.nl which is truly commendable. The ability to generate on-the-spot badges without the need for pre-printing is a significant advantage. This feature streamlines the check-in process, reducing the logistical hassle associated with traditional badge printing and ensuring a smooth and efficient on-site experience for both organizers and participants."

    Enterprise customer (via G2) Events service

  • "Goede ondersteuning tijdens ons event. Het platform van aanmelder.nl is echt onmisbaar geweest bij de planning, voorbereiding en uiteindelijk de aanmelding van de deelnemers. Mede dankzij aanmelder.nl verliep de organisatie van onze conferentie soepel!"

    Erik (via Google reviews) Program manager

  • "What I like is that it is so easy to make different groups in your event attendee list, so you can communicate with several groups on different subjects. Really easy to make QR-codes, to scan them and badge each individual at your event."

    Jelle (via G2) Partnerships manager

  • "The provided functionalities (registration website and event check-in option with badge printing) greatly contribute to obtaining (and maintaining) satisfied customers. Our clients were very impressed with the overall experience."

    User (via G2) Infomation technology services
Spring 2025 G2.com 3 badge column - 781 x 313
G2.com transparant BG - #FF7B51
Google transparant BG - #FF7B51
Eventplanner transparant BG - #FF7B51

Discover the ease of leasing our Event Check-In equipment

Do you organize events regularly and want to be always ready for the next one? Then choose our leasing option!

As a leasing customer, you'll enjoy the benefits of having our Event Check-In equipment in-house. In addition, you can also use our Badge Builder, which allows you to create customized badges yourself. Simplify your event organization and contact us today for more information.

Start the conversation

Choose from 3 Unique Personalized Badges

Kleine Badge

Small Badge

  • 85 x 54 mm
  • Compact size
  • High print speed
Grote Badge

Large Badge

  • 106 x 85 mm
  • Single-sided
  • Add workshops and icons
Butterfly badge

Butterfly badge 

  • 96 x 82 mm
  • Borderless printing
  • Double-sided, folded sticker

Prospector app

Exhibitors can scan participants with the prospector app to obtain their contact information. These leads are easy to follow up after the event. Gather valuable content for exhibitors and make it that much easier for participants to network.

Learn more
Curious about the best solution for your event?
Our experts are happy to answer your questions and help you find the best solutions tailored specifically for your event. Simply fill out the form and an event expert will be in touch to support you with practical advice and recommendations.

Proactive protection for your data

We take security seriously

SOC 2

soc2-2

SOC 2 was designed to provide auditors with guidance for evaluating the operating effectiveness of an organization's security protocols.

By choosing a platform with SOC 2 Type II certification, you’re showing that you work with a software partner who has demonstrably established security practices. This enables you to work confidently—even with clients who have demanding security requirements.

If your organization has an IT department, it’s useful to share (and emphasize) that aanmelder.nl has achieved SOC 2 certification. This can be a valuable point in discussions with IT managers or compliance officers. Learn more about SOC 2 on this page.

ISO 27001

InformationSecuritySys_ISOIEC27001_col-1

ISO 27001 is considered the standard norm for information security management. What does that mean for you? :

Your and your participants data is secure!
The security of your data and that of your participants has the highest priority for aanmelder.nl.
In the past years aanmelder.nl has developed a security organisation that offers protection on 5 levels.

aanmelder.nl is ISO27001:2022 certified by DNV. You can download the certificate and the statement of applicability on this page. 

GDPR Compliance

GDPR-compliant_logo@2x

With privacy-by-design built into our platform, a dedicated Data Protection Officer, and clear processes for data rights, aanmelder.nl is fully compliant with GDPR.

We host all data in the EU and offer processor agreements based on EU Model Clauses for a secure and legally sound foundation.

soc2-2

SOC 2 was designed to provide auditors with guidance for evaluating the operating effectiveness of an organization's security protocols.

By choosing a platform with SOC 2 Type II certification, you’re showing that you work with a software partner who has demonstrably established security practices. This enables you to work confidently—even with clients who have demanding security requirements.

If your organization has an IT department, it’s useful to share (and emphasize) that aanmelder.nl has achieved SOC 2 certification. This can be a valuable point in discussions with IT managers or compliance officers. Learn more about SOC 2 on this page.

InformationSecuritySys_ISOIEC27001_col-1

ISO 27001 is considered the standard norm for information security management. What does that mean for you? :

Your and your participants data is secure!
The security of your data and that of your participants has the highest priority for aanmelder.nl.
In the past years aanmelder.nl has developed a security organisation that offers protection on 5 levels.

aanmelder.nl is ISO27001:2022 certified by DNV. You can download the certificate and the statement of applicability on this page. 

Learn more about ISO
GDPR-compliant_logo@2x

With privacy-by-design built into our platform, a dedicated Data Protection Officer, and clear processes for data rights, aanmelder.nl is fully compliant with GDPR.

We host all data in the EU and offer processor agreements based on EU Model Clauses for a secure and legally sound foundation.

Trends, developments and news

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New feature: "Parent pages"

Learn how to use this new parent-page feature to create a more intuitive and flexible event website.

aanmelder.nl Jun 30, 2025
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New feature: Cropping speaker images

Using the website-builder now made even easier! Learn how to edit and crop images with this new feature

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Guides & Templates

How do you properly announce an event?

Learn how to announce your event with this guide. Capture the opportunity to make your event seen and increase attendance

aanmelder.nl May 16, 2025
New features event management

New feature: "Parent pages"

Learn how to use this new parent-page feature to create a more intuitive and flexible event website.

aanmelder.nl Jun 30, 2025
New features event management

New feature: Cropping speaker images

Using the website-builder now made even easier! Learn how to edit and crop images with this new feature

aanmelder.nl Jun 26, 2025