By visiting our website (aanmelder.nl) and using our event management software, aanmelder.nl B.V. processes your personal data. We greatly value your privacy and ensure that your data is handled and protected carefully.

Use of personal data
When you visit our website or use our services, you may provide certain information to us. This information can include personal data. We collect and use the data you provide to us directly, like signing up for an aanmelder.nl account,  or data that is clearly provided to us for processing (like filling in a contact form yourself or when an event organizer adds you as a guest user). 

The personal data we process may include the following:

• First and last name
• Email address
• Phone number (business)
• Company name (your employer) and the industry you work in
• Job title (if applicable)

Additionally, we may process your IP address, web browser type, operating system, and language settings to improve the user experience, direct you to the correct page, simplify navigation, and optimize our website and event management software.

Data retention
We do not retain your personal data any longer than is necessary to provide our services, unless we are legally required to do so.

Newsletter and forms
We offer a newsletter to keep interested parties informed about our products and services. Your email address will only be added to our subscriber list with your consent. Each newsletter contains a link that allows you to unsubscribe at any time. If you fill out a contact form or another form on our website, or send us an email, we will retain the information provided for as long as necessary to fully respond to your query or request and handle it appropriately.

Registration
To use our event management software, you need to register on our website. Upon registration, we store the username you choose, as well as an encrypted version (a so-called hash) of your password. We also retain any other personal data you provide. This information is retained to enable us to deliver our services and to prevent misuse of our services. We do not share your data with third parties unless it is necessary to fulfill the agreement you have entered into with us or if legally required.

Providing data to third parties
We do not share your data with third parties unless it is necessary to fulfill the agreement you have entered into with us or if legally required. In cases of fraudulent use of our services, we may provide personal data to the relevant authorities.

Security measures
aanmelder.nl B.V. takes appropriate security measures to prevent misuse of and unauthorized access to personal data. 

Social media buttons 
Our website includes social media buttons that allow you to promote our website and services. These buttons are utilized by the service providers to collect personal data about you. For information on how your data is processed, please contact the respective social media platform.

Cookies
We use cookies on our website and while delivering our services. A cookie is a small text file stored on your device when you load a web page. Websites can read these files, enabling them to recognize users after login and remember preferences. Cookies enhance the functionality of our website and may provide us with analytical data about users. You can refuse the storage of cookies on your device, but this may impact your user experience.

Cookies on our website (aanmelder.nl)
When you visit our website, we use cookies to ensure the site functions properly, improve performance, and provide a better user experience. Some cookies are essential and always active. Others, such as analytics and marketing cookies, are only placed on your device if you give consent through our cookie banner.

Cookies may be set by the following providers based on your consent choices:

– Google (Analytics GA4) - Analytics cookies

– HubSpot - Necessary (e.g. forms), Analytics, and Marketing cookies

– LinkedIn - Marketing cookies

– DoubleClick (Google Ads) - Marketing cookies

By clicking “Accept” in the cookie banner, you agree to the use of all cookies listed above. If you click “Decline” or adjust your preferences, only the essential cookies will be used, which do not store personal data.
You can change your cookie settings at any time using the cookie setting option on the banner or by clicking the cookie setting button further down below. 

The four categories of cookies

Necessary cookies - Always Active
These cookies are essential for the functioning of the website and cannot be disabled. For example, they are used to set your privacy preferences, log in, or fill out forms. These cookies are necessary for the basic functionality of the website.

Analytics cookies
These cookies help us understand how visitors interact with the website. They collect anonymous data about site usage and enable us to generate performance and usage statistics reports. The collected data may also be combined with advertising cookies to display more relevant ads on other platforms, such as LinkedIn.

Marketing cookies*
These cookies help us make advertisements more relevant and valuable to our visitors. When you accept these cookies, we can recognize you on advertising platforms like LinkedIn and offer targeted ads or exclude you from certain ads. If you reject these cookies, no targeted ads will be shown.

*These cookies apply to the general aanmelder.nl website pages and not to event websites from organizers.

Functional cookies
These cookies enhance your experience on the website by personalizing it, such as remembering your preferences or chat history. While not strictly necessary for the website's operation, they improve the user experience. You can refuse these cookies, but it may affect the functionality of the website.

Manage your cookie settings
You can always adjust your cookie preferences. Click the button below to modify your settings and choose to accept or refuse cookies. You also have the right to review and, if necessary, amend your data. This can be requested in writing via info@aanmelder.nl.

Changes to this policy
We reserve the right to modify this policy. We recommend reviewing this policy regularly to stay informed about any updates.

Accessing and modifying your data
You can always contact us if you have questions about our privacy policy or if you wish to access, amend, or delete your personal data.

Contact information:
Company: Aanmelder B.V.
Address: Phoenixstraat 28b, 2611 AL Delft
Email: info@aanmelder.nl
Support: (0) 15 2400 119
Sales: (0) 15 2002 192
Chamber of Commerce: 64105954
VAT: NL8555.24.674.B01
IBAN: NL68INGB0006988422

This privacy policy was last updated on April 9th, 2025.