Presenter information

Please find below some practical information to prepare for your presentation at the conference.

Posters

The posters and demos will be integrated into the Networkapp virtual conference environment. We expect ample opportunities for attendees to look at the posters and ask questions during the online Q&A sessions, which will be held in Gather.town.

Poster Q&A sessions

In addition to the Networkapp we will also organize online Q&A sessions in Gather.town, an interactive environment where participants will be able to connect via video chat. 

We will split the posters into odd and even numbers. Please check your poster number in the Networkapp (based on your abstract submission number) and make sure you are there to present your poster on: 

• 15 June, 16:30-17:15 (odd numbers)
• 16 June, 11:45-12:30 (even numbers)

Of course you are welcome to join both sessions as we encourage participants to interact with each other!

Upload your poster PDF - deadline: 6 June 2021

To be able to present your poster/demo online, we need you to upload your poster as a PDF file (A4 size), preferably portrait style, 6 June 2021 at the latest.

Upload link:  https://surfdrive.surf.nl/files/index.php/s/A6Buba5yMic9Sbo

Use the following naming convention for the poster PDF file, where <poster> is the word "poster" (so no need to paste in the title):

<abstract nr>_<presenter>_<poster>.<pdf>

Demos

If you present a demo, please also submit a poster PDF. In the Gather.town environment, during the online Q&A sessions you will be able to share your screen with participants to present your demo!

Oral presentations

The keynote and parallel session presentations will be held via Zoom. Zoom links will be made available via the Networkapp (conference app). You will receive an invitation for the app in the weeks before the conference. Please set up the app on your computer and phone as soon as possible. 

Preparation

• prepare your presentation:
  • session speaker: 20 minutes: 15-17 minutes presentation & 3-5 minutes for questions
  • keynote speaker: 45 minutes: 35-40 minutes presentation & 5-10 minutes for questions.
• prepare your presentation in Powerpoint, ODP or PDF.
• prepare your microphone, headphones and webcam and check if they are properly functioning.
• test your internet connection: 3.0 Mbps (up/down).
• If you don't use the Zoom client/app, use the following web browsers:
  •  Windows: Internet Explorer 11+, Edge 12+, Firefox 27+, Chrome 30+
  • macOS: Safari 7+, Firefox 27+, Chrome 30+
  • Linux: Firefox 27+, Chrome 30+
• make sure you are in a quiet room.
• find out here how to share a presentation via Zoom.

How to use Zoom

• If you have no experience with Zoom, you can test how Zoom works by starting your own zoom session. You can start a session with a free Zoom license. 
• try to navigate the screen sharing options - find tips here
• Speakers will be invited to a test session where you can test your presentation and ask the organizers questions. 

Note for Mac users

A kind note to Mac users with the latest system software release (Mac OS Big Sur): to share your screen in the Zoom app, your security settings need to be changed in your system preferences. In your System Preferences, you will find the tab <Securing and privacy> in which you will find the option “Screen recordings”. In this setting, Zoom should be checked in order to activate screen sharing capabilities. Please note it requires admin rights to make this change.

Slido

We will be using Slido for questions from participants. The Slido hashtag will be made available at the start of every session. At the end of every presentation the Slido questions will be presented.